Article 1 – Presentation

  1. EUROTECH UNIVERSITIES ALLIANCE with its registered office at Square de Meeûs 23, 1000 Brussels, registered at the Belgian Crossroads Bank for Enterprises (BCE) under no. 0553.915.332 (hereafter called “EUROTECH” or “US”) exploits the website https://eurotech-universities.eu (hereafter called “the Website”).
  2. The Website aims at presenting EUROTECH activities (fostering collaboration among universities and facilitating policy dialogue with European stakeholders) and allows you to contact us, via an online contact form, if you are interested in our activities. Any data collected on this occasion is recorded in our e-mail system.
  3. This privacy policy provides you information on how EUROTECH processes your personal information (hereafter called “the Personal data”) in accordance with the European Union’s General Data Protection Regulation (2016/679) (hereafter called “GDPR”).
  4. EUROTECH acts as a data controller given that it determines the purposes and means of the processing of your Personal data.

Article 2 – Purpose of the Personal data processing

EUROTECH uses the information collected from you in order:
  • To inform you about EUROTECH events, activities, research opportunities in various fields, via EUROTECH newsletters
  • To answer your enquiries promptly and provide consulting services that meet your requests
  • To collect your feedback on EUROTECH services and improve them
The legal basis of EUROTECH in order to process your Personal data is its legitimate interest in promoting its activities (article 6.1.f GDPR).

Article 3 – Information collected through our website

EUROTECH collects the information that you communicate to us through our online form: basic information about you including but not limited to your first name, last name, e-mail address, and organisation.

Article 4 – Security measures

Any and all Personal data collected by EUROTECH is kept strictly confidential. EUROTECH takes all the appropriate action to ensure the protection of Personal data. In particular, EUROTECH has set up data encryption of Personal data. All Personal data provided by you through the present Website are used by EUROTECH in accordance with this privacy policy.

Article 5 – Third-party disclosure

Third-party links
EUROTECH’s website contains third-party links in sections including but not limited to: Universities’ websites, Google Maps, and social media (Facebook, Twitter, Instagram, YouTube). These third-party sites have separate and independent privacy policies. EUROTECH, therefore, has no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our Platform and welcome any feedback about these sites. You can send your feedback to us at info@eurotech-universities.eu.
Third parties
EUROTECH may transfer your data to third parties in order to fulfil its mission towards you and according to this privacy policy. EUROTECH works with several partners/subcontractors that may have access to your Personal data, only if necessary. These partners/subcontractors are the following:
  • DigiWork
  • Mailchimp
  • Novabee
  • Penrose

Article 6 – Opposition right

  1. You have the right to oppose to the Personal data processing and the use of Personal information to inform you. This right can be exercised by writing an e-mail to: info@eurotech-universities.eu.
  2. You can unsubscribe from EUROTECH newsletter by clicking on the unsubscribe link at the end of each newsletter.

Article 7 – Access to your information, correction, erasure and limitation of the processing

In accordance with article 15 of the GDPR, you have the right to request a copy of the information that EUROTECH holds about you. If you would like a copy of some or all of your personal information, please e-mail info@eurotech-universities.eu or write to us at our registered office mentioned in article 1. In accordance with article 16 and 17 of the GDPR, you may ask EUROTECH to correct information you think is inaccurate. You also have the right to ask for your Personal data to be erased. You also have the right to ask EUROTECH to limit the processing of your Personal data. You can exercise those rights by writing an e-mail to the following address: info@eurotech-universities.eu; or by writing a standard letter and sending it to the EUROTECH registered office.

Article 8 – Portability rights

You also have the right to receive the Personal data related to you and that you gave to EUROTECH, in a structured format, commonly used and readable by a machine and the right to forward this data to another data controller when the processing is based on consent or a contract and is carried out by automated means.

Article 9 – Personal data retention

EUROTECH can retain your Personal data necessary to inform you about its activities during three (3) years from the collection of the data or from the last contact from you. EUROTECH can retain your Personal data concerning your opposition to receive any information from our side during three (3) years.

Article 10 – Changes to EUROTECH privacy policy

EUROTECH keeps its privacy policy under regular review and will place any updates on the Website and send an e-mail to all persons whose Personal data are processed by EUROTECH. EUROTECH’s privacy policy link includes the word ‘Privacy’ and can be easily found on the Website by using the search bar.

Article 11 – Notification of a data breach

To be in line with GDPR, should a data breach occur, EUROTECH will notify you via e-mail and place a notification on the Platform within 72 hours.

Article 12 – How to contact EUROTECH

If you have any questions about this privacy policy or information EUROTECH holds about you, you may contact EUROTECH using the information below. EUROTECH UNIVERSITIES ALLIANCE Square de Meeûs 23 1000 Bruxelles E-mail: info@eurotech-universities.eu

Article 13 – Right of complaint

Without prejudice to any other administrative or judicial appeal, you have the right to introduce a complaint to a data protection supervisory authority, in particular in the Member State in which you have your habitual residence, workplace or place of the alleged violation if you consider that the Personal data processing infringes the GDPR. For Belgium: Commission de la protection vie privée Rue de la presse, 35 1000 Bruxelles Tel : +32 (0) 2 274 48 00 Fax : +32 (0) 2 274 48 35 E-mail: commission@privacycommission.be

EUROTECH UNIVERSITIES ALLIANCE uses small amounts of data stored on your computer called “cookies” to collect information about how visitors use our website (hereinafter “the Website”). You can control what cookies, if any, are stored on your computer. Find out more about cookies below.

In Belgium and until the entry into force of the new European regulation on e-Privacy, the use of cookies is regulated by the Belgian Act of 13 June 2005 on electronic communications , as amended by the Act of 10 July 2012 (transposition of the Telecom package).

1. What is a cookie?

Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognizes that cookie. Cookies are useful because they allow a website to recognize a user’s device.

Cookies are useful in many ways, such as letting you navigate between pages efficiently, remembering your preferences, and generally improving the user experience. They can also help ensure that adverts you see online are more relevant to you and your interests.

Certain cookies contain personal information – for example, if you click to remember when logging in, a cookie will store your username. Most cookies will not collect information that identifies you, and will instead collect more general information such as how users arrive at and use the website, or a user’s general location.

There are mainly four kinds of cookies:

  • Session cookies last only for the session. They are erased when the user closes the web browser.
  • Persistent cookies remain even after the session is closed. They are stored on a user’s hard drive until they expire (persistent cookies are set with expiration dates) or until the user deletes the cookie. Persistent cookies may be used to collect identifying information about the user, including web surfing behaviour or user preferences for a specific website.
  • First-party cookies belong to the site where you chose to go.
  • Third-party cookies are fetched from a site whose content is retrieved indirectly for example through an image tag or a banner.

The majority of browsers support them. However, users can set their browsers to decline cookies, or they can delete their cookies at will.
The cookies allows EUROTECH to process data about your use of the Website (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use depending on the type of cookies we use.

For example, the source of the usage data is obtained through Third Party Google cookies. This information is then stored in Google Analytics. This usage data may be processed for the purpose of analysing the use of our website and services and seeking ways to optimize your experience. Google’s privacy policy is available at https://policies.google.com/privacy.

We invite you to read the following explanation to understand which cookies we use for which objective.

2. What cookies do we use?

You will find below the list of cookies used on the Website:

  • Technical cookies that are essential to good communication and intended to facilitate navigation;
  • Analytics and Statistical Analysis cookies (Google Analytics) that record information during your visit to the Website, such as the domain name and the host computer from which you browse the internet, date and time of navigation and the URLs from which you accessed the Website.

In accordance with the Belgian Act of 13 June 2005 on electronic communications as amended by the Act of 10 July 2012 (transposition of the Telecom package), your agreement is not necessary when the installation of a cookie has for exclusive purpose to allow or facilitate the communication electronically or is strictly necessary for the provision of an online service at your express request (technical cookies, session cookies, performance cookies when they are strictly in place for their technical functionality).

These cookies can be set according to your choices as described in the section below.

3. How to control cookies?

It is possible to modify the setting via the Help section of your browser’s toolbar.
Below you will find more information on the most common browser settings. All allow you to manage the cookies that are installed on your computer or device. You can block or allow these cookies, or indicate specific websites for which you accept cookies. Browsers on mobile devices typically offer fewer customization options than computers.

Note: If you make any changes, be aware that these have no effect on cookies that may have been stored on your computer before. You will have to delete them specifically.

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